North East Alpaca Expo

The Northeast Alpaca Expo
April 30, May 1-2, 2010

NY State Fairgrounds & Exposition Center
Syracuse, New York

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General Show Information

All Halter Show related questions should be directed to the Show Superintendent, Melissa Young.
No refunds will be given for changes/cancellations after the close of show registration (the last date registrations are being accepted or the show sells out, whichever is first). Partial refunds will be given out prior to the close of show registration minus a handling fee ($150 per farm or $10 per animal).
No animal substitutions will be allowed from the original entry form, unless an animal becomes ill and permission is obtained from the Show Superintendent. Permission must be obtained prior to arriving at the show. There will be a $10 change fee for each change made to your show registration after payment has been made.
The show will be run in accordance with the 2010 rules of the AOBA Alpaca Show Division. We encourage you to join the Show Division and become familiar with the Handbook.
All alpacas shall be presented for judging with a plain halter and lead rope. The handlers attire should be conservative, neat and appropriate for the class. Farm names or alpaca names can not be displayed on the exhibitor or animal during the class.
All alpacas entered must be registered with the Alpaca Registry, Inc.
All alpacas must be entered in the name of the owner as listed on the ARI Registration Certificate. Animals that are in the process of being purchased or certificates that have not been transferred, must have a Owner of Record Form signed by the owner that is listed on the certificate.
Get of Sire, Produce of Dam: Show entry is made in the name of the sire or the dam and the entry fee is applicable. A copy of the ARI registration for the sire or dam must be included. There is a limit of one entry per sire or dam. Because exhibitors may not know who the other exhibitors are until arrival, entry deadline for the two group classes will be 6:00 P.M. Saturday evening.
There is a $75.00 AOBA fee for all farms that are not AOBA Show Division members. It is $75.00 per farm, not per animal. There is a $6 AOBA Show Division fee for every animal entered in the show, that fee is reflected in your entry fee.
An owner may only enter 3 alpacas per breed type, per Gender, per color designation, per age division. Example: A owner can only show 3 white, huacaya, yearling, males.
Send completed entry form with a copy of ARI Registration Certificate. Please use color definitions as found in the AOBA Show Division Handbook and the most current ARI color chart to determine the color of each alpaca. An alpaca will not be entered if there is incomplete or missing information.
The Show Superintendent will divide classes as much as possible. Example, for Juvenile Black Males, if entries include 4 or more true blacks and 4 or more bay blacks, the class will be divided by color designation.
When confirmation is sent to each exhibitor a schedule will be included. It will explain arrival and departure times, lists of seminars and timing for the entire weekend.

NY State Health Requirements

All Alpacas Entered In and Present at the Show

Valid Certificate of Veterinary Inspection within 30 days of the last day of the Expo.
Alpacas must have a negative PCR for Bovine Viral Diarrhea Virus (BVD). There is no time frame for this test, since one test is sufficient for the life of the alpaca. BVD test results are to be reported on the CVI's as "negative" or virus "not detected". The date of the test, methodology (PCR) and the initials of the lab that performed the test must be listed on the CVI. Note: alpacas tested negative by the VI test prior to 1/1/2010 will be grandfathered in to allow entry. We remind people that the requirement of a negative BVDV test will not eliminate the possible presence of BVDV at the show, but will greatly reduce the risk of exposure. It is strongly recommended that all exhibitors institute on-farm bio-security protocols for returning from any show or other alpaca event to minimize the risk posed by BVDV and other contagion. If you have any questions regarding BVD testing feel free to contact Scott Young at scott.young@hilltopalpacas.com or (607)637-4871.
Uniquely identified by Microchip at the base of the left ear and microchip number must appear on CVI.

It is strongly suggested that all animals attending are vaccinated for rabies within one year of the show.

Stalling Information

All stalls are 10X8, therefore there is a limit of 3 juvenile alpacas or 2 adult alpacas per single stall, 7 Juveniles or 5 adults in a double stall. There is no stall limit per farm.

It is the exhibitor’s responsibility to keep the exhibition area clean at all times.
Exhibitors may advertise their sales list and sell alpacas at the stalls. However, no sale of alpaca related merchandise by exhibitors will be permitted. Several vendors will be present to sell apparel, tack and gift items.

All stalls at the Expo will be provided with sod. We specified that no fertilizers or chemicals of any kind be used on it at any time. This means the grass will be 100% safe for your animals.

Stall space will be assigned with preference given to Platinum, Gold, and Silver sponsors as long as space is available when registered. After that, placement will be determined by postmark.

Farm displays are encouraged. All farm displays must be totally contained within a stall space. We need to keep the aisles clear for people to move throughout the building. No farm displays are allowed to spill into the isles.

Stall Sharing:

Both Farms A and B will need to complete their own Reservation and Halter Entry Forms.
Farm A should reserve and pay, with their own check/credit card, for all of the stalls plus their own entries and extras.
Farm B should state on their Reservation Form that they are sharing with Farm A and pay, with their own check/credit card, for their own entries and extras.
Farm B should then pay their share of the stall(s) directly to Farm A.
The Show organizers, Show Supervisor, or anyone else affiliated with the Northeast Alpaca Expo will not be responsible for any problems or injuries that may occur when sharing stalls.

Show Schedule*

Friday April 30, 2010
9:00am - 6:00 pm	Alpaca Check-in
7:00pm	Exhibitors Meeting in Show Rings

Saturday May 1, 2010
8:00-6:00	Alpaca Rings in Action
9:30-10:30	Inside Look at Alpaca Judging w/ Kevin O'Leary
10:45-12:00	Marketing 101 w/ Jerry Forstner
1:00-2:15	Photography - The Correct Way w/ Doug Hermann
2:30-4:00	In depth look at Fleece Scoring w/ Kevin O'Leary

Sunday May 2, 2010
8:00-5:00	Alpaca Rings in Action
9:30-10:30	Fleece Preparation for the mill w/ Leslie Jorritsma
10:45-12:00	Marketing Tool Kit for Alpaca Breeders w/ Tacha Trimm

*Tentative Show Schedule, check back closer to show start date for any show changes.